As you may remember, I opted to go with a date based Import structure, to ease the import process. I’d been slowly but surely moving files into dated folders, but eventually I got to the point where it was too time consuming. I made the decision to save out XMP, remove from Library and then reimport via a dated structure. All the image ultimately will end up on one drive, meaning a straight backup of the drive duplicates all the Library photos. As the drive is a 750Mb Drive, it allows me reasonable room for expansion without thinking too hard about future storage. I have been getting better at deleting, so Hopefully the balance of images in the Library will settle out as I remove older, unwanted, images.
Lightroom does not store Virtual Copy information in XMP, nor does it store collections. I will have to rebuild collections. In truth I can live with that.
Virtual Copies on the other hand can be saved with a work around. For VC’s that you absolutely have to keep, copy the settings to the master file and save them as a Snapshot. Snapshots are retained in Metadata. The other option is, of course, to make a hard copy of the file.
With the hindsight from doing this, I do have a few recommendations for those upgrading drives and considering how to control the images within the Catalog.
Connect the new drive. In Lighroom create new folder on this drive. Copy your entire folder structure to the drive, you may want to do this in sections, just to be safe. Lightroom shouldn’t have an issue, but doing it in sections frees up the CPU and drive from time to time (for email etc!). Tada.
Now use this drive for your future imports.
If you want to get rid of that folder you created on the drive as a top level folder, select it and click ‘-‘ beside the word ‘Folders’ in the Folders Pane. Don’t worry, you’re not deleting it. Select ‘Promote Subfolders’ from the options. Now your original hierarchy will be the same as on the original drive.